IEEE TENCON 2020 16-19 November, 2020

TENCON 2020 will be held as an ONLINE conference.

Instructions

Each presentation in regular and special sessions consists of showing a recorded video, followed by a live Q&A. The videos must be uploaded from the PaperPlaza workspace together with a PDF file of the presentation slides and a signed release form before November 6, 2020. Some information about recording your videos are given below.

Video File Requirements

  1. Recommended video length for regular and session presentations: 10 minutes
  2. Maximum video length for regular and invited presentations: 12 minutes
  3. File size limit for regular/invited/tutorial presentations: 100MB
  4. File format: MP4
  5. Minimum height: 480 pixels
  6. Video aspect ratio: 16:9

Please mind that your time including the recorded video and the following live Q&A is 15 minutes.

Main Recording Indications

While there are many different options for recording your videos, an effective recording tool is embedded in the Zoom platform (the one that will be used for the conference sessions). It suffices to create a meeting where the speaker is the only participant, share the screen (the slides) and activate the camera of your laptop so that the speaker's face is visible. Then, through the "Record" button you can easily generate your video. Please refer to the following link for further indications: https://support.zoom.us/hc/en-us/articles/201362473-Local-Recording

Please also note that the 16:9 aspect ratio for your video is well associated with the 4:3 aspect ratio of your slides, so that there will be enough room for your thumbnail at the side of the slides, as in the image below:

Further Suggestions

In recording your video, please pay attention to the following aspects:

  1. Select an appropriate microphone and room/office for optimizing your recording audio quality (you may google "best way to record a video lecture" for suggestions to minimize reverb and echo). If useful, perform a few tests before choosing what microphone to use. Check the level of your audio volume (not too high, not too low).
  2. Make sure that you record the whole screen to avoid having trouble with the aspect ratio of your recording.
  3. Make sure that the movement of your laser pointer (that is, the movement of your mouse cursor) is recorded. Sometimes, even if you move your mouse, it is not recorded.
  4. It is highly recommended that the presenter's face is also recorded in the video. However, by doing so, make sure that the video inset is not hiding important parts of your slides.
  5. Open a timer on your second screen or on your smartphone to keep track of the elapsed time.
  6. Use suitable software to ensure that the video size is below 50MB and has the right format (MP4). For example, "Handbrake" is an open-source video transcoder for converting video to MP4 and for file compression. The default settings typically reduce the size of Zoom-generated videos by a factor of three.